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Wings of Hope, Inc. Wings of Hope, Inc. Minutes – April 22, 2006An organizational meeting of the Wings of Hope, Inc. Board of Directors took place April 22, 2006 via internet connection. Members in attendance: Alicia Baylor, President, Kathy Marshburn, Vice President, Linda Rogers, Secretary and Melanie McCarthy, Treasurer. Organizing Board Members voted on several items. This was the first official meeting of Wings of Hope and was deemed an organizational meeting. On motions duly made and seconded, it was VOTED:
The organizing Board members discussed the purpose of Wings of Hope as presented in the Bylaws and as stated in the proposed Articles of Organization. It was noted that the Wings of Hope Committee and program, under the auspices of IBBA, a Trade Organization, itself had been in operation for many years but was not able to seek grants and private donations as the organization was not formally organized as a non profit corporation. It was then VOTED: (see Vote # 1 above) Officers’ positions were described and it was then VOTED: (see Vote # 2 above). Melanie McCarthy explained the advantages of organizing as a non profit corporation and gaining recognition from the IRS as a 501 c 3. Those benefits are:
Melanie McCarthy noted that in order to gain this IRS recognition all of our activities must further our exempt purposes as stated in the bylaws and in our Articles of Organization. Melanie McCarthy also reported that the Granby Public Library has already offered to send donations to support our program and that Magi Bish and the Molly Bish Foundation have expressed their willingness to support and promote our program. After discussion, it was then VOTED: (see Votes # 3 and 4 above). There being no further business, the meeting was adjourned. Respectfully submitted, Linda Rogers Secretary
Wings of Hope, Inc. Adopted by Vote on 10/23/07 MINUTESThe Annual Meeting of Wings of Hope, Inc. was held during the week of October 8, 2007. Board Members Present: Alicia Baylor, President; Linda Rogers, Vice President, Melanie McCarthy, Treasurer and Kathleen Marshburn, Secretary On motions duly made and seconded it was VOTED:
The meeting began with a review of the past year’s activities. Special recognition was given to Jon Timko who worked hard to develop, with some help from Wings of Hope, a beautiful, sleek and informative brochure for Wings of Hope, Inc. Jon incorporated suggestions from this year’s and prior years’ committees and used photos and collages contributed to the Wings of Hope, Inc. over the past few years. When Jon reported on the printing prices from Vista.com, little did he know there would be an upcoming special and instead of the original estimate of $300 we were able to order 1,000 brochures for about $150. Many have been sent to Kathleen Ziemer for distribution at the upcoming Convention and to be used in conjunction with Wings of Hope, Inc’s fundraiser to be held during the Iowa Convention. Alicia Baylor reported that we received 35 requests for butterflies during 2007 and that we were able to fill 10 of those requests. It was felt that this was a good number considering our limited resources. She reported that there is current request for butterflies for October 12. Melanie McCarthy indicated she would be able to help with that one. Alicia Baylor stated that she had been looking at a number of websites to search for grant monies and plans to send the links to the rest of the Board. A suggestion was made to incorporate the use of PayPal onto the Wings of Hope, Inc. site to make it easier for people to make donations. Melanie McCarthy said she would work to get that accomplished and would probably seek the assistance of Paul Chesterfield. The Board emphasized the importance of making sure that the donors know that contributions to our organization are tax deductible on the respective individual’s tax return. The Board then considered some suggested changes to the Wings of Hope Bylaws to clarify the issue of confidentiality and to remove the ‘restrictive’ requirement that IBBA members must be on the Board and to change it to “every attempt will be made to recruit members of the IBBA, Inc. To maintain our strong association with the IBBA, Inc. regular reports will be made to the IBBA Board of Directors no less than once per year.” It was noted that if we were not able to recruit IBBA members for the majority, we would have been in violation of the former Bylaws through no fault of our own. The Board acknowledged the importance of strong IBBA representation on our team and that we seek to continue to maintain a solid working relationship with IBBA. It was also decided to add a focus on creation of butterfly habitat to our mission. It was then VOTED: (see Vote # 1 above). The Board considered a slate of nominees presented to serve on the Board of Wings of Hope, Inc. for the two year term beginning January 1, 2008, it was then VOTED: (See Vote # 2 above). Next, the Board listened to ideas about fundraising and talked about the possibility of “Sponsors” for Wings of Hope, Inc. One idea was that those making contributions of a certain value would become Sponsors. There would be one graphic for Sponsors and one graphic for Donors. The concept of an “International Wings” team was discussed so that there could be an international focus and that certain countries could be targeted to have Wings of Hope releases, depending upon who would be available to serve on this team. The idea of a Wings of Hope world map with little butterflies on each country that has had a Wings of Hope release was introduced. The importance of press releases was stressed. A simple, straight-forward goals list or Annual Plan for 2008 will be needed. It could simply be a bullet list such as
Lastly, the Board members discussed the fundraising idea of a raffle and/or auction to be held at the IBBA Convention. It was agreed to approach the Convention Committee with this idea. The Board brainstormed about the process, vendors and others who could contribute items and services for this fundraiser. There was extensive discussion about how it would all come together. Board members were very enthusiastic about this and endorsed the idea. There being no further business, the meeting adjourned on the last day of the week, October 14, 2007. Respectfully submitted, Linda Rogers, Secretary |
